Registration and Submission

Registration

Registration is open. Reduced registration fees are still available.

Conference attendees should register online before the conference. The registration fee for the on-site conference covers access to all conference events and includes the participation at pre-conference workshops on Nov 3 and 4. The conference dinner is not included in the registration fee. You can book your ticket to the conference dinner on Nov 5 if you select the relevant option in the online registration process.

Note that dinner tickets are limited and we recommend that you secure your ticket soon. No discount will be given for pre-conference participants who are not planning to attend the main conference.

You can manage your registration via the conftool website: https://www.conftool.com/rtfin2024/. Create an account on the conftool website. Then, log in to your account and register as participant. Once you are registered as participant for the on-site conference, you can submit an abstract of your research to be presented at the meeting.

Depending on availability, registration will also be possible during the conference. The full registration fee will be charged.

 

RegistrationFee
Early-birdJan 1 – Aug 14500 Euro | students* 250 Euro
Regularfrom Aug 15600 Euro | students* 300 Euro
Virtual** from Jan 1 400 Euro | students* 200 Euro

* Kindly provide a copy of a valid student identity card or comparable certificate to qualify for student discount.

** Participants who select "Virtual" option do not attend the on-site meeting and will have exclusive access to online livestreams of keynotes and symposia. Poster sessions and workshops will not be accessible online. Submission of abstracts will not be possible.

The registration fee includes coffee, tea and light snacks during the welcome reception and during coffee breaks. Lunch on November 5-6 and beverages are included. Only vegetarian and vegan food will be served during the conference.

You can register here: https://www.conftool.com/rtfin2024/

Cancellation policy: 80% of the registration fee will be reimbursed for cancellations that are received until August 14. 50% of the registration fee will be reimbursed for cancellations received between August 15 and September 30. For later cancellations the full registration fee will be charged.

Central European Time is decisive for all dates and deadlines.

Submission of abstracts

We warmly invite you to contribute to the rtFIN conference by presenting your latest research. We welcome submissions in the areas of real-time neuroimaging, biofeedback and closed-loop brain stimulation, using MR-based imaging techniques, EEG, fNIRS and potentially other techniques that can be used to target the functioning of the brain. Human as well as animal research, data simulations, theoretical work, and meta-analyses can be presented. Typically, abstracts introduce original research, but they may also cover e.g. new perspectives, controversial topics, methods, theories, ethics, or introduce a study protocol, as long as the abstract content is topical and of relevance for the subject of this conference.

There are different types of contributions that may be submitted and added to the program:

  • Symposium
  • Oral Presentation
  • Poster Presentation
  • Workshop

If you have an idea for a contribution type not listed here, please get in touch. We welcome your suggestions and engagement to make this conference a great success! You will need to create an account on the conftool website first and then register as participant for the on-site meeting, before you can submit your abstract. Send us an e-mail if you have questions about this procedure.

All submissions will be reviewed and evaluated by the program committee before they can be added to the conference program. Workshops will be held Nov 3 and 4 in Mannheim before the main conference. Be aware of the requirements and time-lines for abstract submission as explained in the guidelines below (scroll down this page to read Submission Guidelines). Please make sure that you adhere to the formatting requirements. Access the submission website here.

  • Open: February 1, 2024
  • Submission extended: July 14, 2024
  • Notification of acceptance*: July 31, 2024

* Send us an email if you require earlier notification.

Click here to register for the conference and to submit your abstract.

 

Submission guidelines

Research symposia should include four to five presentations focused on a common theme or various aspects of a large-scale research project. Presentations should come from at least two different institutions. The symposia will last 90 minutes, with a minimum of 15 minutes for open discussions with the audience. Each symposium should have a chair (normally the organizer of the panel or another relevant person). We encourage chairs to consider aspects such as gender balance and diversity in the list of speakers.
The panel submission portal is set up for one person (in most cases the chair) to submit the overall symposium abstract AND each abstract of individual presentations together. Thus, before submitting, this person should collect all abstracts from the panel speakers and prepare a single file for submission. Overall symposium abstracts present the theme of the session and a summary of the individual presentations.

Decisions about acceptance will be announced in July. Please note, that final acceptance and transfer into the program requires registration of all individual presenters for the on-site meeting and the payment of the registration fee. Send us an e-mail if you have questions about this procedure.

It is mandatory to follow these formatting requirements:

  • Overall symposium abstracts have a maximum of 300 words
  • Abstracts of individual presentations have a maximum of 300 words
  • Abstracts of individual presentations are structured, using subheadings Background, Methods, Results, Conclusions
  • Abstracts of individual presentations may include a single figure
  • Do not exceed the limit of 4 pages for symposium submissions
  • Use readable font size (e.g. Calibri 11pt) and 1-line spacing
  • Before submission: check whether submission is complete and readable
  • Submit as pdf file

Poster presentations are appropriate for a range of research reports, including completed studies, pilot data, and work-in-progress. Poster abstracts have to be submitted via the submission portal. Posters offer the unique opportunity for the audience to see detailed graphical output. Presenters have to bring their printed poster; they will put them up at the poster wall at the beginning of the conference, where posters will be visible during the whole conference. In a dedicated poster session, presenters will stand next to their posters and will have the opportunity to present the content of their posters to the other conference attendees.
Decisions about acceptance will be announced in July. 

It is mandatory to follow these formatting requirements:

  • Abstracts have a maximum of 300 words
  • Abstracts are structured, using subheadings Background, Methods, Results, Conclusions
  • Submit a single pdf-file including title and abstract
  • Optional: include a single figure

Submit presentations of completed research, or projects that have not been submitted as part of an organized thematic research symposium. They will be a maximum of 15 minutes, and the Program Committee will organize presentations of similar topics to be presented during the same time slot. Abstracts of Oral Presentations have to be submitted via the submission portal.

Decisions about acceptance will be announced in July.

It is mandatory to follow these formatting requirements:

  • Abstracts have a maximum of 300 words
  • Abstracts are structured, using subheadings Background, Methods, Results, Conclusions
  • Submit a single pdf-file including title and abstract
  • Optional: include a single figure

Workshops are dedicated sessions that introduce a certain research technique or professional skill. Workshops combine theoretical and practical aspects and have a clear learning objective for a defined target audience. Abstracts of Workshops have to be submitted via the submission portal. Accepted workshops will be added to the pre-conference program and will be held before the start of the main conference on November 3-4. Workshops abstracts should explain the workshop content, and (preliminary) structure in sufficient detail, need to include the name of all presenters and need to state the time needed.

  • Please sketch your workshop on one page, provide title, presenters and expected duration (2h, 3h or 5h)
  • Submit as pdf-file
  • Enter a short description (100 words) in the Abstract section of the submission form